Minutes 7 July 2025

APOLOGIES: Terence (Dippy) Darwent

1) MINUTES OF PREVIOUS MEETING
The minutes of the 10 June 2025 were tabled.
Moved that Minutes were correct: Jill Aitchison Seconded: Liz West – Carried

2) MINUTES ARISING FORM PREVIOUS MEETING
There was brief discussion/clarification on Housie tickets. No further matters arising.

3) PRESIDENT
Report
Christine welcomed the new committee, that she was delighted with the calibre and
skills of the team and will be an awesome year. The focus, as discussed at the recent
AGM, and among other topics, membership numbers, programmes for all level of
bowlers, a strong sense of pride in the club, raising our standards in relation to
communications, flyers, professional product that we can be proud of, need to plan
and not be ad-hoc. There is work to be done with financial matters, portfolio’s, budgets,
to do action lists – dates to be allocated to ensure we achieve our goals. We need to
work as a team. If we have members who are wanting to make a complaint then they
should be directed to put it in writing to the Secretary. At times our committee decisions
will not be unanimous but we are a team and we need to support the committee
decisions.
AGM
This year’s AGM minutes were prepared by Briar McCallum and big thank you to her
for preparing them. Christine asked that the Minutes are checked by the Committee
members that were present at the AGM. It is proposed that the minutes will be
forwarded to all members in “draft” format to ask for any corrections now, not in one
year’s time. To get the feedback now.
Christine reported that all the new Motions passed at the AGM were sent to Northland
Bowls (NB) for their approval along with the 2024 Constitution. Their response has
been that we need to add a couple of things to our Constitution so that will mean we
will need to call a Special General Meeting. Christine and Rob to continue with this
process.
Consideration for President to have own email address
This was discussed and agreed that Christine should have her own email address. This would save duplicate effort of having to send email to Lorraine and then on-sending to members. Lorraine to be cc’d into emails. There is no cost associated with this and it was agreed that a new email address would be set up. The email address is bowlsmangawhai@gmail.com

4) TREASURER
Report
The financial reports were distributed and there had been a couple of minor questions
which were answered. There was discussion on whether a budget column could be added
along with actual last ytd, so we could track progress. It was agreed that a budget would
be worked on and the figures loaded into Xero. Liz and Sue to work on this.
Accounts Approved for Payment
Liz provided a list of accounts to be paid, this was discussed, clarified as to a particular
invoice being reduced in amount.
Moved that the accounts be accepted: Liz Seconded: Val Carried

5) BOWLS NORTHLAND (BN)
Appointment of Bowls Northland delegate, Minutes etc
An appointment for this year’s delegate needs to be made. Val was the delegate
previously. The delegate may attend meetings, vote and report back. We’ve only been
receiving the Minutes. There was discussion about our delegate and Christine is this
year’s BN delegate. BN confirmed that our participation would be at AGM & SGM and
Christine will attend.
Bowls+
Discussion on who is our Administrator to lodge/load results. There needs to be further
clarification on this and specific details distributed to our members. It was agreed Christine
and Lorraine will be the sub-committee to progress matters.

6) INWARDS CORRESPONDENCE
A letter was received from Ken McLeod.
The meeting went “into Committee”
A letter will be sent to Ken.

7) OUTWARDS CORRESPONDENCE
None

8) MATCH COMMITTEE
Report
The junior competition going very well as was the attendance at Sunday’s roll up (18)
including our top players and coaches. This is really appreciated.
Val will be away for a couple of weeks and Keith will step in and assist Bruno.

Programme Book
Our programme book is being prepared and is due to go to the printer in the next couple
of weeks. Amendments to the book have been asked of our members and Jill is doing the
amendments. Proof readers will be Jill, Jo and Christine.
The Centre programme also looking good. Val, Bruno and Christine have been working
very hard. Bowls Northland have confirmed open tournaments – Christine, Val & Bruno
working on fitting in with our own tournaments. It’s looking very promising.
Club Championship proposed changes
A discussion on changes to format. It was agreed that an email outlining options be sent
to all members for their feedback.

9) MANGAWHAI CLUB
Appointment of Bowls representative to The Mangawhai Club
Discussion on our liaison representative.
Moved that Christine be our representative: Rob Seconded: Sue Carried
Maintenance, Funding, Greens etc
There was discussion on the work needing doing around the greens, signage, seats,
shelters etc, materials available, volunteers, etc.
Discussion about obligation of the Mangawhai Club.
C Green clarification relating to lease. Rob to look at.
General discussion about C green.
Risk assessments – Sue to pose some questions
What is the Club’s long and short-term plans?
It was agreed a sub-committee of Sue and Rob to sort through and prepare
opinion(s)/options on maintenance, lease, risk assessment matters.

10) PORTFOLIO REPORTS
Christine distributed examples of portfolios from other clubs. Members to look at them in
due course and will be discussed at a later date.

As this meeting had been going for close to 2 1⁄2 hours, it was decided to end the meeting and
have fortnightly meetings until we are comfortable with monthly meetings.

NEXT MEETING Monday 21 July 2025 3 pm – 5 pm at The Horizons Club, Parkview Waters.
MEETING CLOSED AT 6:19 pm